Independent contractors are often a viable option and necessity for many businesses. If a business cannot afford to hire a full time employee, then it often looks to an independent contractor to limit payroll costs, benefits, unemployment, and social security and Medicare taxes. Independent contractors provide a low-cost way of getting skilled work. They can be a source of special skills that are needed only occasionally or a way to support your business in those time when extra help is needed.
From a state and local tax perspective, clearly an employee in a state creates nexus in that state. But what if your company has an independent contractor. They can’t create the dreaded nexus, right? Unfortunately, depending on what the independent contractor is doing then that is not necessarily the case. In most jurisdictions, the independent contractor will usually create nexus in the state in which they reside or where they perform services.
In general, services provided by an independent contractor to your company do not create nexus. However, if the services are provided ON BEHALF OF your company, then nexus is likely. (For example, perhaps you engage an independent contractor in another state to install or service the product you sell at a client site.) Once nexus occurs, then your company may have income tax, sales tax, and franchise tax requirements. Even further, if the independent contractor is misclassified, then the company may have employment tax issues as well.
From a business perspective, if you’re a company and you use independent contractors, it’s always a good business practice to review your worker’s processes regularly to ensure that an employer/employee relationship is not created. From a state tax perspective, be cognizant of whether or not you have independent contractors performing services. Do you have independent contractors installing or inspecting installation jobs after the sale? Do you have a trucking company that brings goods into another state? If so, then you should likely consider doing a nexus study to see where exposure exists. Or if you are planning on selling your business, a voluntary disclosure or a nexus study could be a good fit for you as well.
Other recent “Sales Tax Nexus” posts by Jerry Donnini:
- Factor Presence Nexus Constitutional in Ohio: Other States to Follow?
- Is Alabama’s Economic Nexus Standard Another Attack on Quill?
- Does Nexus Trail a Company After Leaving a Jurisdiction?
- Nexus Update: Washington Enacts New Nexus Standards
- New Proposed Nexus Legislation – Not Very Helpful